The West Bengal Societies Registration Act, 1961.

MEMORANDUM OF ASSOCIATION

OF

"THE BENGAL ACADEMY OF FORENSIC MEDICINE"

1. NAME: The name of the Society shall be "THE BENGAL ACADEMY OF FORENSIC MEDICINE".
2. REGISTERED OFFICE: The Registered Office of the Society shall be situated at C/o. Prof. (Dr.) Sobhan Kumar Das, Niranjan Apartment, Flat-2A, 146, Jugipara Road, Kolkata -700 028 in the State of West Bengal.
3. AIMS & OBJECTIVES: The objects for which the society is established are:

a) To encourage the study, improve the practice, elevate the standards and promote the progress of Forensic Medicine & Toxicology;

b) To highlight the importance and raise the standard of medico legal work in relation to administration of justice;

c) To co-operate with other related scientific association;

d) To encourage and publish important research in all branches of Forensic medicine and Toxicology;

e) To represent nationally and internationally the research work carried out in Forensic medicine and Toxicology in West Bengal;

f) To give necessary advices to any Governmental bodies on the matters pertaining to Forensic Medicine & Toxicology;

g) To arrange and organize meetings, discussions, seminars and symposia on Forensic Medicine and allied subjects from time to time for the diffusion of knowledge;

h) To establish and maintain a Library based on Forensic medicine and allied subjects for the benefit of the members of the society and also a free reading room for their studies;

i) To help the needy students of all communities for the prosecution of their studies and to help the aged, sick, helpless and indigent persons;

j) To affiliate itself with such other recognized institutes, bodies, societies whose objects are fully or in part similar;

k) To improve the social and cultural life of the members of the society by organizing various social and cultural programmes from time to time;

l) To establish and maintain a modem and scientific Forensic medicine Laboratory for the research works of the members of the society.

The functions and objects of the society shall always remain restricted within the meaning of Section 4(2) irrespective of any object mentioned in the present document in agreement or opposed to the said section.

The incomes and properties of the society whatsoever derived or obtained shall be applied solely towards the promotion of the objects of the society and no portion thereof shall be paid to or divided amongst any of its members by way of profit.

4. The names, addresses and descriptions of the founder members of the maiden Executive Committee of BAFM

REGULATIONS

OF

"THE BENGAL ACADEMY OF FORENSIC MEDICINE"

1. MEMBERSHIP: Any MBBS Graduate either working in the Forensic Medicine Department or pursuing a Degree/Diploma in Forensic Medicine & Toxicology or working as a Medico legal officer in any hospital , irrespective of caste, creed or religion and who agrees in writing to be bound by the Memorandum of Association and Regulations of the society, may be admitted as a member of the society, subject to the approval of the Executive Committee.
2. MEMBERSHIP SUBSCRIPTION: Any MBBS Graduate either working in the Forensic Medicine Department or pursuing a Degree/Diploma in Forensic Medicine & Toxicology or working as a Medico legal officer in any hospital is qualified to be a member by paying a monthly ordinary membership fee along with an admission fee payable at the time of admission. The amount of the fees shall be determined by the Executive Committee from time to time.
3. CESSATION OF MEMBERSHIP: A member of the society shall cease to be a member under the following conditions:

1. Upon their resignation from membership by a letter addressed to the Secretary.
2. If they become insane or insolvent.
3. If they are convicted for an offense related to the formation, promotion, management, or conduct of a society or corporate body, or for any offense involving moral turpitude.

4. REGISTER OF MEMBERS: The Society shall maintain a Register of Members that includes names, addresses, occupations, date of admission, and date of cessation. The Register will be kept open for inspection by members of the society upon request.
5. RIGHTS & OBLIGATIONS OF MEMBERS:

1. Any member has the right to elect and to be elected in any election.
2. They can submit suggestions for discussion to the Executive Committee and sub-committee on any matter.
3. They can inspect the society's accounts by making an appointment with the Secretary.
4. They have the right to forego their membership after providing due information in writing to the Executive Committee.
5. They are obligated to pay their subscription within the prescribed time.
6. Defaulting members are not allowed to participate or vote at any meeting.
7. Each member shall have one vote.

6. Composition and Election of the Executive Committee:

The Executive Committee shall be elected by the general members of the society at the annual general meeting and shall consist of no less than 7 members. The committee members will include a President, Secretary, and Treasurer. These office bearers will be elected by the Executive Committee members themselves during their first meeting.

7. Termination of Executive Committee Membership:

A member of the Executive Committee will lose their membership if they:

• Resign by submitting a letter to the Secretary.
• Are absent from three consecutive Executive Committee meetings without a valid reason or leave.
• Are convicted of an offense related to the society's formation, promotion, management, or conduct, or any crime involving moral turpitude.

8. Term of Election:

All members of the Executive Committee will retire at the annual general meeting every two years, at which time a new Executive Committee will be formed.

9. Meetings:

Executive Committee meetings must be held at least once every three months at a time and place determined by the President or Secretary. Any 5 members of the Executive Committee can request a meeting. The Secretary must then summon the meeting within 7 days. If the Secretary fails to do so, the President or the members who made the request can call the meeting. No business other than what is specified in the notice can be conducted at such a meeting.

10. Notice :

A notice of 7 days must be given for a meeting, specifying the location, time, and general nature of the business to be conducted. An emergency meeting can be called with 24 hours' notice. A quorum for a meeting is 1/3 of the members personally present. If a quorum is not present within 30 minutes, the members who are present may adjourn the meeting.

11. PROCEDURE OF THE MEETING:

The President shall preside over all meetings of the Executive Committee and in his/her absence, the members present shall elect a Chairman of the meeting. All questions before the meeting will be decided by a majority of votes, with each member having one vote. The President or the Chairman shall have a 2nd or casting vote in addition to his/her own vote in case of equality of votes.

12. POWERS & DUTIES OF THE EXECUTIVE COMMITTEE:

The Executive Committee shall have the powers of supervision and conduct over all the affairs of the society and in particular shall discharge the following duties:

1. To summon the annual general meeting of the society;
2. To appoint sub-committees with such powers and duties as may be considered necessary in the interest of the society;
3. To accept any gift, movable or immovable property for the use of the society;
4. To sell, lease, mortgage or otherwise dispose of and deal with all or any part of the property of the society as deemed necessary or expedient for the use of the society;
5. To keep proper accounts of the society and to open bank accounts in the name of the society in one or more banks;
6. To manage the affairs of the society and for each purpose to make such regulations as may appear to them conducive to the good administration of the society and the attainment of the objects of its foundation, provided always that such regulations are not inconsistent with any thing contained in these rules, that they be reported to the next Annual General Meeting for the information of the members & that they be subject to re-decision or alteration by the General meeting;
7. To consider in the first instance, all communications addressed to the society, to decide which of such communications shall be submitted to the General Meeting, and to determine the order and manner of such submission;
8. To superintend and direct all the publications of the society;
9. To appoint as may salaried officers, clerks and servants as they may deem necessary, to define their duties, allowances, salaries, gratitude and privileges and to suspend or dismiss them. Or dispense with their services as the occasion may require and to report all such actions to the next General Meeting.
10. To prepare and submit to the Annual General Meeting a report on the general concerns of the society. Such reports shall set forth the income and expenditure of the financial year of the society, the balance in hand, the debts and assets, the estimated income and expenditure of the financial year of the society, and future year and general progress of the society. The report shall also include an abstract of the proceedings of the committee during the year.

13. BANK OPERATION: The banking accounts of the society shall be operated by the President, Secretary, and Treasurer, any two of them jointly.
14. SAFE CUSTODY OF FUNDS: The Executive Committee of the society shall be responsible for the safe custody of the funds and assets of the society. The funds of the society shall be kept in a bank/post office and be invested in any securities as specified under section 20 of the Indian Trust Act, 1882.
15. ACCOUNTING YEAR: The accounting year of the society shall be from the 1st day of April to the 31st of March of the following year.
16. BOOKS OF ACCOUNTS, INSPECTION OF & AUDIT: The books of accounts and other statutory books shall be kept at the Registered Office of the society and shall be kept open for inspection by the members of the Executive Committee during usual office hours. The books shall also be open for inspection by the members of the society at a time and place directed by the Executive Committee, upon a written request from any member. The society shall maintain accounts which will be audited annually by a qualified auditor or auditors.
17. GENERAL MEETINGS: There shall be three kinds of general meetings: (a) Ordinary General Meeting, (b) Annual General Meeting, and (c) Special General Meeting.
18. ORDINARY GENERAL MEETING: The society shall hold an ordinary general meeting as and when necessary. At least 7 to 14 days' notice specifying the time, place, day, and hour shall be given to every member of the society.
19. ANNUAL GENERAL MEETING: The society shall hold an annual general meeting every year, and not more than 15 months shall elapse between two successive annual general meetings. At least 14 days' notice specifying the time, place, day, and hour shall be given for the Annual General Meeting.
20. QUORUM: The quorum for the transaction of any business in an ordinary general meeting and annual general meeting shall be 1/3rd of the total number of members present personally.
21. The business to be transacted at the annual general meeting shall be: a) To confirm the minutes of the last annual general meeting and of special general meeting, if any; b) To adopt with or without modification the report of the working of the society for the previous year ended; c) To pass audited accounts for the said year; d) To appoint a qualified auditor or auditors; and e) To elect the Executive Committee members at the interval of two years.
22. SPECIAL GENERAL MEETING:
    1. A Special General Meeting may be convened by the Executive Committee at any time in view of the urgency of the matter. At least 14 days' notice shall be given for a special general meeting.

2. A Special General Meeting shall be convened by the Secretary if 2/3rd of the members of the society requisition such a meeting specifying the nature of the business to be transacted at the meeting. On receipt of such notice, the Secretary shall hold such a meeting within 21 days. In default by the Secretary, the requisitionists shall hold such a meeting provided no business other than that specified in the notice shall be transacted.

23. DUTIES OF OFFICE BEARERS:      

a) PRESIDENT:

1. Shall preside over all meetings of the society.
2. Shall take all disciplinary actions such as removal, dismissal, etc., in consultation with the Executive Committee.

2. SECRETARY:

1. Shall convene all meetings of the society;
2. issue general circulars and notices;
3. maintain minute books of all meetings;
4. receive all applications for membership which shall be placed before the Executive Committee;
5. sign on behalf of the society all receipts for all sums received as subscriptions etc.;
6. sign and give pay order on all bills for payment; and
7. transact all other business subject to the direction of the Executive Committee.

3. TREASURER:

i) Shall collect and receive all sorts of subscriptions, donations, etc., and deposit of money and grant receipts for money thereof;

ii) maintain and keep a cash book and such other accounts as are necessary.

24. SUITS & LEGAL PROCEEDINGS: All suits and legal proceedings by or against the Society shall be in the name of the Secretary or such person as shall be appointed by the Executive Committee.
25. ALTERATION OF REGULATIONS: The Executive Committee shall have the power to make such bye-laws as may be considered necessary in the interest of the society. The regulations may be altered, modified, rescinded or added to only by resolutions passed by a 3/4th majority of the members of the society present at a general meeting.
26. DISSOLUTION: The society may be dissolved by a resolution to be passed by three-fourths of the members of the society at a general meeting, subject to compliance with the provisions of sections 24 and 27 of the Act. If after the disposal and settlement of the society's property, claims, and liabilities there are surplus assets, such assets shall not be paid to or distributed amongst the members of the society. Instead, the surplus assets shall be given to some other registered society to be determined by the votes of three-fourths of the members.

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